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IOFM Accredited Payables Specialist (APS) Certification Sample Questions:

1. What is the current thinking regarding automation of T&E expense handling, reporting, and reimbursement?

A) While automation can be helpful, T&E processing still requires a lot of manual work
B) It reduces processing costs, thereby increasing efficiency in handling T&E data
C) T&E automation solutions are still too new to evaluate accurately
D) It opens too many loopholes for unauthorized expenses to sneak through

2. To minimize fraud risk before adding a new vendor to the master vendor file, you should do which of the following? I. Check the vendor against government sanction lists; II. See if the vendor's address matches any of the organization's locations; III. Verify the vendor's business registration.

A) II only
B) I and II only
C) I, II, and III
D) I only

3. What is an efficient way to handle vendor contact information in the VMF that is likely to change frequently?

A) Assign an individual to review the contact information for these vendors on a weekly basis
B) Conduct a thorough audit of vendor names and addresses semiannually and make all changes discovered
C) Include in the vendor contract that you must be notified of any personnel changes in writing
D) Include only the vendor web address in the VMF and check online to find the right contact as needed

4. What does the acronym 'ASP' stand for?

A) Application service provider
B) Accrual statement period
C) Accounting standards protocol
D) Automated secure processing

5. Which of the following AP department procedures would reduce the number of vendor calls to the AP department?

A) I, II, and III (Provide access to a supplier portal, Assigning specific individuals to interact with specific vendors, Including as much information as possible on the remittance advice)
B) II and III only (Assigning specific individuals to interact with specific vendors, Including as much information as possible on the remittance advice)
C) I and III only (Provide access to a supplier portal, Including as much information as possible on the remittance advice)
D) I and II only (Provide access to a supplier portal, Assigning specific individuals to interact with specific vendors)

Solutions: